Everything you need to know about Virtual Office | By oficinasibs

By Shantanu Mohan

November 29, 2017

What is a virtual office?

It is a place of business that only exists in cyberspace. An office configuration of this type allows business owners and employees to work from anywhere using technology such as laptops, cell phones and Internet access.

Such an office can provide significant savings and flexibility compared to renting a traditional office space. Meetings can be done through teleconferences and videoconferences, and documents can be transmitted electronically. Some companies even offer office services of this nature to give virtual offices the prestige associated with physical offices, such as an important sound address, a professional answering service, and even the occasional rental of office space and meeting rooms conferences.

If the business has employees, each employee can work from the place that is most convenient for him or her, and the business is not limited to hiring employees who live locally. The agreement of this office, therefore, expands the work options for employees and the hiring options for companies.

There are creative ways in which you can reap the benefits of a physical office space.

If you run a startup, or a business with only a few employees, then you know the importance of ensuring that your expenses are low.

A non-traditional office helps you to continue your usual business operations without additional expenses.

Here are some reasons why you might want to consider a virtual structure for your team’s office.

Improve the productivity of workers

Most offices that are virtual are based on worker performance, rather than hours spent in the chair. This really ends up encouraging workers to be more efficient, rather than postponing their work. Since the time and tension spent on displacement is eliminated, there is more time to work. This leads to greater productivity and better job skills. It will also mean that extra time is spent on work. When you have a physical office a large part of the time is spent on helping to keep employees on task. When employees are responsible for their own productivity they can design their own schedules that help improve productivity. The typical nine to five program does not work for everyone. When one focuses on the welfare and happiness of employees, it shows that productivity also begins to increase. If your worker still requires access to an office space on occasion, there is always the option of getting a space rented only for eventualities.

Less general office expenses

How much do you spend on rent each month? By using a virtual shared office space that will prevent you from paying a high rent, the costs of public services, or any other cost that come with having a physical space, are reduced or eliminated. Best of all, then you can pass these savings to your customers, or pay your employees more to attract higher caliber talent. When you can reduce your overall overload, you can allow yourself to innovate in other areas of your business. Keeping your costs to a minimum will allow you to be more productive and efficient, while giving you the ability to innovate on the fly.

Reduction of installation costs of Office

When you run a physical office, there are a ton of other costs that you are going to incur. The costs of installing and maintaining the office can be incredibly expensive. For example, you have to buy desks and office supplies for the entire office. You have to provide the office, store the kitchen, pay for the insurance, and buy any other supply that your office requires to operate. This will require a very large upfront investment, as well as the monthly maintenance and replacement costs of equipment that you will eventually incur. With an office like this, you have the possibility for workers to work from home, or use a shared office that is already fully furnished.

You can make the environment smile

Imagine if half of the workers in the world’s population were workers in a virtually office. There would be less need for travel and that would mean fewer vehicles on the road, which means less pollution and a purer environment. Less fuel consumption means less burden on the economy and less expenses for the worker of any kind. But that only happens with virtual offices.

Work-life balance

In modern times, an important factor for the growing stress among the working population is attributed to the imbalance in a work-life pattern. People are always busy with work, they do not have much time to spend with family or for themselves. Maintaining a balance between work and life is also necessary for the overall development of an organization. But giving more adaptability around the circumstances have disadvantages of the balance of working life.

Improves the retention rate in the number of employees

Virtual office workers tend to stick to work and have less chance of leaving work for more enjoyable activities than a traditional employee. This improves the retention rate of the office or organization. Virtual office workers spend time with their family and can have a great balance between work and life, which results in greater enthusiasm and joy at work. As a result, less staff turnover (which also affects expenses).

Decrease in the number of hours and leaves

Virtual office workers no longer have to stick to a regular monotonous routine and do not have to spend much time traveling back and forth from work, which means they remain stress free and therefore do not fall or report ill often. This means a decrease in license applications and increased work production, in addition to reducing physical work tools such as stationery items. You do not need to deliver the printed report to your boss, if working from a distance you can send it by email.

Save office space

An organization that has a considerable number of virtual office workers, can save a good part of their office space that they can put to better use. What do you think of a special room to receive customers? Or maybe a space for specific meetings. Or, to expand your business and add more staff.

A variety of candidates to choose

Speaking of adding more staff … the company can now hire more efficient and capable candidates from even faraway places. Therefore, they get a broader fund of resources to choose from.

You save time

This is no surprise. A considerable amount of time is saved in the form of constant meetings since there are only urgent or weekly meetings or once a day with a virtual office worker, a lot of time is saved in mundane matters like these, which can be effectively put into a productive departure. Usually, the delays are due to small time leaks: greeting on arrival, review pending, give orders, pick up the papers (or even look for papers between the papers), go for coffee, and so on.

Virtual office workers are a blessing for small and upcoming businesses

Small businesses and startups often do not have the resources to rent a place as an office. If you work with a team of virtual office workers, then this problem is solved and can lead to a good functioning of the company, which can lead to its success. That is, we all want the company to be huge and powerful, but something starts. And in this case, it is about saving costs, as we have already mentioned. Intelligent decisions lead to reaching goals sooner and n accelerated a constant growth.

There are no problems of relocation

Relocation is a major problem with regular employees, but with workers in an office of this type, this problem does not arise at all and the office can be located or moved anywhere, employees do not change.

A virtual office worker means a dedicated professional

Those who succeed as workers in this style of work are those who can handle work independently and can work intelligently to meet deadlines. Not everyone can work under this scheme. But it’s ideal! So you can debug anyone who is not being productive. Both, the workers and you favors them.

You can hire efficient people but with physical disabilities

In cases of certain jobs such as bookkeeping or writing work, if a person is found to have special talents but is physically disabled, the organization can designate them as virtual office workers and can earn their virtual help. Therefore, this system helps maintain diversity.

 

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