By Shantanu Mohan
January 22, 2018
The evidence is clear: nothing kills a meeting quite like monotony. According to Business News Daily, the number one offender is repetition, a special brand of monotony in which the person who has the floor gets lost in his or her own thoughts, repeating and rambling unchecked.
Repetitious, unprepared speakers are not the only aspects that contribute to a monotonous meeting, of course. Sometimes location plays a part. Without a change of venue, the mind can easily fall into unbreakable patterns that can severely cripple creativity.
That’s why nearly two-thirds of meeting planners say that meetings held outside the office are more productive! Let’s explore why.
While holding meetings back at the office is always an option, there are three good reasons to consider a change of pace for your next training program or team-building event.
First, there’s ample evidence that occasionally changing work-spaces can boost creative thinking. We see this concept play out especially well for freelancers and other professionals whose ability to complete their work is not tied to a particular location. Writers, software designers, musicians, and others will work from a remote location – a coffee shop one day, a sidewalk cafe the next, etc.
They find that switching up locations often helps them achieve more. Since people respond differently to different environments, the freedom to move around helps them find their creative sweet spot.
“The freedom to explore multiple offices can also afford workers the opportunity to discover which environment they feel most at home in–whether that be a fancy, bustling space near Times Square or a shabby-chic office in Brooklyn” (Quartz).
Shuttling your entire staff around on a daily or weekly basis is not feasible; however, occasionally hosting offsite meetings in a new space can prove beneficial. Members of your team may respond to new environments in creative and surprising ways. The best way to test this hypothesis is to get your team out of its rut and hold your next meeting at a remote location.
Another reason to consider hosting your meeting offsite is to cut down on possible distractions and to help your team understand the significance of the matter at hand.
When you are back in your daily work environment, your mind naturally turns to pressing tasks and daily operations. It’s easy to consider slipping out of the meeting to check something back at your desk or to send a quick e-mail. Though seemingly small distractions, these little tasks are of special concern if your meeting focuses on forward-looking goals and long-range planning because your day-to-day environment can be difficult to set aside in order to focus on tomorrow’s opportunities.
In a remote location, however, the mind can detach from daily cares and look toward the future.
The third reason to consider hosting meetings offsite is that doing so will fully free you to run your meeting and make deeper connections – both with your team and with the ideas you’re hoping to engage.
After all, if you host your meeting or conference yourself, you must attend to practical details, such as set-up, clean-up, and catering. You will need to arrive early and stay late. These tasks, while not arduous, will nevertheless split your focus. When you host offsite meetings, however, all you need to focus on is your team and its goals. That means all you have to do is show up and crush it.
Everything else is taken care of for you.
Perhaps you’ve already outgrown your current meeting space. Perhaps you’re looking to do so in the near future. Either way, we can help. We’re here to provide both for those who have already outgrown their current situations and for those who wish to foster such growth.
Either way, we’re here for you.
As hosts of the largest conference space in Jersey City, New Jersey, we are proud to support your business or industry with our premium training facilities. Capable of hosting groups anywhere from four people to forty, we are more than ready to host your next event. Our rooms are wired for advanced technologies, and we have catering options available as well.
All you have to do is show up.
If you have questions about our services, or if you would like to chat with us about partnering for your next offsite training program at a remote location, please feel free to contact us at any time.
We look forward to serving you.