Benefits of Renting a Training Room

Benefits of Renting a Training Room

It has become very common for small businesses and entrepreneurs to rent an office or a co-working space, but now many are also beginning to use training rentals. A training space for rent has become the latest trend now that more companies and businesses are realizing the importance of proper training for their employees. Startups, small businesses, and new entrepreneurs rarely have commercial office space, but it’s just as important to their success to have employees who are trained, professional, and fully skilled.

Major Issues with Poor Training-Room Facilities

Training is an essential part of any company that has employees because it ensures that every worker has the skills and knowledge to do an exceptional job. However, many companies do not have their own fully functional training space and are forced to do their training using inadequate environments. Unfortunately, a poor training room can negate many of the benefits of training.

Some of the biggest issues with poor training spaces include:

Lack of Necessary Technology

If a training room is not equipped with the right technology (such as video-conferencing systems, projectors, or multimedia displays), you may not be able to give your employees the information they need or train them to the level required.

Poor Conditions

Cramped spaces, excessive noise, and poorly furnished rooms (such as ones without desks, tables, or chairs) can end up being very distracting, thus causing your employees to lose out on much of the learning.

Bad Impression

Poor training rooms can make a bad impression on participants. This is particularly harmful when participants are clients, colleagues, or partners, as opposed to employees. An unprofessional space can quickly sour the experience and cause clients or employees to look elsewhere.

Benefits of a Training Room

With training rooms for rent in Jersey city there is no reason for any company—big or small—to use inadequate spaces. Training rooms for rent have a number of benefits.

Affordable

Commercial spaces are prohibitively expensive to buy. Not only are they pricey, but the costs of purchasing the right technology, furnishings, and equipment for the training space are very high. On the other hand, a training space for rent is a fraction of the cost, offering access to professional training rooms at affordable rates.

Right Infrastructure

Training rooms for rent come with the technology that you need—including projectors, video-conferencing systems, and whiteboards—for effective training and presentations.

Designed for Training

When you rent a training room, you can be assured that you are getting a fully functional space that meets your needs. Training rooms can be rented in large sizes to accommodate many participants, or in reduced sizes for smaller meetings. Furnishings, lighting, and design all adhere to professional standards.

Professional

If you want to make a good impression on clients, you need to use a professional space. Training and seminar rooms are professional environments that will help your small business or startup present a more professional image.

Secondary Services and Amenities

The best training rooms for rent will offer secondary services and amenities, including live receptionist services, administrative help, and access to other areas, such as kitchens or lounges. Look for office space rental companies that can offer you the services you need to conduct the best training possible.

WorkSocial offers mailbox services and virtual offices along with fully-furnished executive office suites and training rooms for rent in Jersey City, NJ

Learn how to Designing Effective Meeting Rooms

 

Credit: www.innovativeprofessionaloffices.com

 

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Designing Effective Meeting Rooms

The Room is Killing Your Meeting – Here’s How You Can fix it

We spend a huge amount of our workday in meetings. Middle managers are estimated to spend about 35% of their workday in meetings. Executives can spend as much as half their day in meetings. That’s a lot of time!
A lot of wisdom has been shared about designing and running effective meetings. Yet few resources offer advice on the meeting room itself. The meeting room is a core piece of the meeting experience. Effective meeting room design can impact and change your entire meeting.
Well-designed meeting rooms can put attendees at ease, encourage conversation, and induce creativity. Mindful meeting room design can drastically improve effectiveness of your meetings.

The Purpose of the Room

The key to designing meeting rooms is to understand your team’s needs. Firstly, decide on size and location of the room. Some key questions to answer here are:

  • What will the room be used for? Are these going to be smaller, collaborative rooms or do you need a full size boardroom?
  • How does your team like to work? Do they work in small groups or do they work in large teams?
  • Is this room meant to be client facing, or is it for internal use only?
  • Does this room need to be within easy access from employees, or does it need to be located further away for additional privacy?

Taking a step back to look at use cases allows you to begin tailoring your meeting rooms to the way that your organization works.
In addition to understanding how employees prefer to collaborate, it’s also important to understand where they like to collaborate. Meeting room analytics such as average meeting size and room utilization rates will help you determine the size and number of rooms you need.
Once you decide on placement and size, you can use your understanding of the purpose of the room to further enhance its design.

Equipping the Room

Essential equipment should be evaluated before moving onto more creative aspects of meeting space design. Fleshing out these essentials, based on user needs, will help provide a base for your creative choices.
Here are some considerations to keep in mind when building out your equipment requirements.

Furniture

It’s important to understand how the room will be used and identify key requirements. For example, will people need to move the chairs around and swivel to look at a screen? If so, a requirement might be chairs on casters that can swivel. Alternatively, if the room is meant for creative work, you might want to provide alternative seating that encourages more freedom.
As for tables and surfaces, consider not just size, but usage. Would people be primarily standing or sitting in their meetings? If they use the room for standing meetings, you might require a standing or height-adjustable table. Do the tables need to be moved?
Additionally, think about power and power access. Do you need power access through the table for other equipment? What about charging outlets for attendees with mobile devices – this could include USB charging ports or wireless charging.
Beyond choosing the right table and chairs for the meeting room, there are some other furniture considerations. For example, do you need in-room storage for meeting supplies? Do you need whiteboards?
Check out the Google Ventures design war room in the video below and see how the purpose of the room changed the design and furniture requirements.

Technology

As our world becomes increasingly digital and mobile, audiovisual equipment is now key to the meeting experience. Some core pieces to include in your technology selection include screens/displays and communication devices.
Again, consider how that technology will be used in each room. Not every room requires a screen or a communications device, and rooms should be appropriately outfitted based on their purpose. Some rooms might benefit from a traditional whiteboard and marker, while others might require advanced teleconferencing tools such as high quality cameras and microphones. Most rooms might simply need an easy to use AV presentation system.
Meeting rooms are typically high demand spaces in the office. Poor planning regarding booking processes can lead to unnecessary tension and conflict in the workplace. Beyond displays and communication, an important aspect to consider is how meeting rooms are booked and used.
Tools such as digital displays installed outside the meeting rooms and sensors to detect room occupancy can help alleviate some of these conflicts in the workplace and improve productivity.

Lighting

Lighting is crucial to the meeting room experience. Excessively soft lighting might result in participants dozing off. On the other hand, harsh lighting might not be conducive for reading and viewing of screens.
Once again, understanding the purpose of the room is crucial in building lighting requirements. For rooms that are designed to be comfortable, cozy spaces, softer lighting is often necessary. Large boardrooms might require more brightness, and rooms with projectors might require dimming lights.
Lighting is also heavily dependent on the location of the room. If the room has a lot of natural light, you might have to look at reducing lighting with blinds. For rooms without windows, light must be a primary consideration in room design.

Sound

Sound management is often one of the most neglected pieces in meeting room design. Meeting rooms that are designed without consideration for sound often result in unwanted side effects.
This could include echoing and reverberation, scraping from moving furniture, or feedback between microphones and speakers.
Acoustic controls are now available in a variety of designs that add to the feel of a meeting room, rather than take away from it. Wall mounted acoustical panels are effective at keeping sound in, as are ceiling mounted baffles. If it’s sound from outside the meeting you want to keep out, look at using similar solutions throughout your office to reduce sound reverberation.

Fleshing out the rest of the meeting room experience

Once you’ve finished designing and implementing the physical environment of the meeting room, the next step is to consider and design the full meeting experience. You will want to think about how people use the room, from start to finish.
Firstly, how do people reserve and book the meeting rooms? Are only specific teams allowed to use specific rooms? Do you require a dedicated staff member to manage these rooms and requests? We recommend using a meeting room booking system such as Workscape to make booking rooms simple for your team. This will help you avoid scheduling conflicts and ensure smooth processes in using the room.
Second, how do people use amenities that are in the room? Are your audiovisual tools easy to start and use, or do you need a technical team member available to set up these meeting rooms beforehand?
Some other ideas to consider:

  • Would you stock refreshments in each room?
  • If the room requires additional privacy but has glass walls, would you need to add privacy blinds?

Finally, how would you know when the meeting ends and the room is available? Do you need a team member to clean up the room after each use? What if a meeting ends early? Would you be able to use that additional time for other meetings? Workscape can help with this by using smart sensors. It is simple – just plug the sensors in and Workscape will inform you when a meeting ends early, or if not one shows up for a meeting.

Get Creative!

Once you firm up the hard requirements for your meeting rooms, you can get creative in your meeting room designs.
The key here is to enhance your corporate culture and identity with your meeting room experience. Keeping your equipment requirements and room goals in mind, choose furniture, paint, and decorations that match your corporate culture and the image you want to convey.
Struggling to get creative? Here are some ideas on how you can inject your company culture into your meeting room design:

Color scheme

Color can change the experience of a room. Using official company colors is a classic way to match the meeting rooms and echo the company brand experience.
For more formal boardrooms and conference rooms, neutral colors are always a good choice. Despite being formal, you can spice up the room with a kick of color. For example, Resignation Media’s office in Texas maintains formality in their meeting rooms with neutral gray, white and black. To add a bit of personality to the room, the firm opted to go with with multi-colored chairs.

Unconventional color choices can be used to express company culture and influence meetings as well. Strong colors such as red and orange can evoke excitement and even aggression, and might be suited to encourage teams working towards competitive targets.
Other colors such as green and blue can be calming and refreshing, and help alleviate some of the tension in charged meetings. Yandex’s meeting room in Kazan uses yellow-green to create a refreshing, soothing space for relaxation and more casual conversations.

Materials

Similar to color, materials can change how a space is perceived. Glass and chrome can often push a modern, clean look. On the other hand, wood is extremely versatile and can be used in many applications. The right wood can bring warmth into the room and add some rustic charm. X3’s office in Romania converts an attic into a charming, cozy space with the use of wood beams and tables. Comfy chairs further add to the cozy warmness.

By blending colour and materials, you can shape how the space feels. True North Mortgage in Dallas uses glass and white to portray a clean, modern meeting room.

On the other hand, Rocket Fuel Chicago uses a similar design, but selected a fun lime green as their primary color. This creates excitement and energy, contrasting with True North Mortgage’s clean white.

Tie Your Space to Your Company

Tying the space to the company doesn’t necessarily mean emblazoning your logo everywhere. While that design element might work for some spaces, other spaces could call for subtler elements.
One way to creatively make the space your own is to tie the space to what you do. Red Cross Blood Processing Service in Melbourne achieves this by decorating the walls of their meeting rooms with blood type lettering. This gives a shout out to the mission and goals of the organization, and makes the meeting room truly a Red Cross meeting room.

While Adidas Shanghai prominently includes the Adidas logo in the conference room, the highlight is actually the 3 strips of white that evokes Adidas’s iconic brand. Combining that with the brand’s classic black and white combination really strongly ties the meeting room to the brand, making it a great space for client meetings.

Other rooms in the Adidas Shanghai office maintain the black and white motif, but depict images of athletes as well as value statements. The decorations are still strongly tied to the brand identity and very clearly mark the space as Adidas.

Don’t be afraid to have fun!

Meeting rooms and spaces do not have to be stoic spaces devoid of personality. Adding elements of fun can help transform a dry boring meeting into an engaging, exciting one. What’s important here is to keep in mind your workplace culture – embrace it and do not be afraid to include the more outlandish ideals.
Red Bull’s Mexico office embraces fun, transparent meetings with this meeting and lounge space. Not having any walls creates a space that’s open and inviting, as well as connected to the rest of the office. The playfulness fits with Red Bull’s unconventional brand.

Facebook is infamous for the miNY room in New York, popularized through Instagram by celebrity guests. A miniaturized room, it features tiny furniture and a parody of Facebook’s workplace culture. While more fun than functional, the room’s purpose is to make a statement and create a strong memory for guests.

Have Excellent Meetings

Meetings are a huge part of our working life. Effective planning can improve the content of a meeting, but it is extremely important to consider your meeting environment and processes. Having a well-designed meeting space, that has fully considered how meetings will run, will help to significantly enhance the meeting experience for you and your attendees.
Designing a meeting space and want to simplify meeting room booking? Workscape can help – sign up for a free consultation now.

Credit: https://www.workscape.io

How To Unlock The Floodgates of Truth Talk

With questions? Surprisingly…no!

Not with questions. At least, not with open-ended or questions that are meant to be answered with a “yes.”

dam.jpgYour best tools are statements based on observations. Labels and cold reads. They extend thought processes, helping people open up the flow of what they are thinking and causing them to say it out loud.

Is it crazy to think this would work for you and your unique situation?Here’s one label that Los Angeles area real estate broker Kendyl Young and her team are using in open-houses for residential real estate. They will use it after a twosome has walked through a house discussing it:

“It looks like you had a lot to talk about.”

Kendyl has described this approach as opening up the floodgates of truth talk.

Before they would ask a good calibrated (open-ended) question such as “What did you think?” or “How does this house work for you?” This would often be met with some information. But not a lot. Certainly no opening of floodgates.

When she and her team switched over to labels / cold reads such as the one above – they’ve started getting responses like: “Oh yeah!!!” and then a deluge of what the prospective buyer’s thoughts were.

The Black Swan Group is defining a “cold read” as an observation you can make of the situation before anything is said by your counterpart. It can be an observation of physical actions, body language, or predictable responses to the circumstances at hand.

It can be adding up the facts as known and stating a hypothesis, as opposed to asking if something is true.

A number of years ago, I was interviewing an informant with my partner in the FBI. The informant had far too much detail about the robbery of a video store to have not been a participant. He was telling us the story, claiming that it had been told to him by the target of our investigation (the robber).

When it occurred to me what the truth was I didn’t ask a question, I stated, “You know this much about the robbery because you participated in it.”

I didn’t say it as an “aha!”. I didn’t state it as an accusation or a “gotcha!”. I just said it quietly as a simple fact, with a downward intonation in my voice.

He hesitated for a moment and quietly said,    “Yes.”  I still remember the shocked look on my partner’s face as he stared at me.

I’d done this wrong in the past. I once participated in an interview of a drug dealer. We were looking for his brother. We showed him a picture of his brother, and I asked him if he knew who was in the picture.

He said “No.”

“This isn’t your brother?”

“No.”

“Who then, is it!?”

“I don’t know.”

Later, in the same interview, I got frustrated and simply said:

“I’m not asking you, I’m telling you, I know this is your brother.”

He said, “So?”

People react differently to statements than they react to questions.

Both the good thing and the bad thing about a good calibrated question is that it makes people stop and think. (Calibrated questions are primarily questions that begin with “What…?” or “How…?” – they are not questions where we are hoping for a confirmation of a “yes”.)

The process of getting them to stop and think will often have the opposite effect of “unlocking the floodgates” of truth telling by virtue of getting them to stop and think.

You can apply this idea to any situation where you want to encourage who you’re dealing with to simply open-up.

Brandon Voss does this all the time with people who call The Black Swan Group to inquire about training.

Prospective client: “So give me your sales pitch.”

Brandon: “It seems like you got a lot of problems you’re trying to solve.”

Prospective client: (Whoosh! 45 minutes of outlining challenges.)

Kendyl and her team even brainstorm cold-reads together. They talk about typical things they frequently see when buyers come through houses and then come up with cold-reads to use.

They use them and then report back to the rest of the team the results.  Very smart!

After a while, no matter what your circumstances are, you can probably pretty much describe the 5 – 7 types of potential clients you see the most frequently. That’s what intuition and experience are all about – getting a good feel for your typical challenges.

Come up with some and try them! Find your own ways to unlock the floodgates and create great relationships.

Relationships = Revenue

Good luck!

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9 Reasons Your Startup Really Does Need Office Space [Inc Magazine]

by Justin Lee Inc Magazine
9 Reasons Your Startup Really Does Need Office Space
The word “office” may conjure images of dreary cubicles and fluorescent lighting, or, if you’re lucky, a very funny TV show starring Steve Carell. But these days, an “office” usually means any environment to which people dedicate most of their business hours.
Of course, there’s been a surge in the debate recently over whether or not startups need office space at all — thanks to free wifi in most cafes, an uptick in remote work arrangements and the increase in other alternatives to working at a desk 9-to-5. And, naturally, the arrangement that works best for your business depends on a number of variables deserving careful consideration.

But for entrepreneurs fortunate enough to run a business that is growing and adding individuals to its team, the idea of an organized work space with dependable infrastructure and room to fit a budding workforce shouldn’t be so easily dismissed.
Here are nine reasons entrepreneurs should think carefully about providing an environment where their team — and their business — can thrive.

1. Attracting talent

A company’s office space can be a clue to its stature; everything from its financial health to its work philosophy can find expression in the walls of its physical space. There’s a reason the most celebrated companies in the world are recognized for living in celebrated homes, too: Office space is one of the endemic ways a brand communicates its essence.
Among the audiences for that communication, perhaps the most important is the top talent these brands — especially those of growing startups — are trying to attract. The best and brightest want to know they’ll be working for a company that’s going to be around for a while.
They want to know that the physical space they’ll be working in is appealing and comfortable. After all, they’ll be spending a majority of their time there. And, clearly, they won’t get that impression if your company is one without any space at all.

2. Team-building

Team-building is more than a lofty exercise; it can result in a supportive work environment, which is crucial to your team’s success. If you’re trying to build a top-notch sales organization or make sure your product and marketing are better integrated, what better way to foster that dynamic than with an environment where employees can socialize and support one other?

3. Social life

Socializing segues naturally from team-building. For some people, co-workers end up being close friends, even outside of the office. Any time you can help employees improve their social lives, you’re providing a holistic benefit that makes them happier — and by extension more productive — at work.

4. Punctuality

If you’re fond of meetings that start on time and run smoothly, you should seriously consider an organized work space for your startup. One of the biggest myths about startups and office space is that, thanks to video-conferencing tools like Skype, Google Hangout and Vidyo, you don’t really need to meet in person at all.
But varying degrees of network connectivity and the resulting latency issues, among other technical problems that can arise, often mean that 10 to 15 minutes elapses before everyone can simply hear and see each other. That won’t be a problem if everyone is in the same space.

5. Accountability

Accountability issues happen all the time. Think about the yellow-orange “idle” or red “busy” icon next to a employee’s name on Google Chat. You open a chat with him or her anyway. No reply.
Is that person even there? Or sunbathing in the park? If everyone is at the office, the no-show problem lessens (somewhat). At the end of the day, though, your company is facing productivity and accountability issues. Your team is made up of people who have diverse interests and hobbies, and their ability to pursue them is a big part of what keeps them happy and productive

You just want to make sure they pursue them on their time, not yours. And, an office helps.

6. Investors

Another great reason to consider office space is if your investors advise you to. More comments from hands-on investors will help you account for all the factors you need to consider before deciding whether or not to move operations to an office.

7. Professional development

Whether it’s for hosting a guest speaker series, running workshops or starting a mentorship program, a space you can call home allows you to facilitate and effectively market more professional-development opportunities.
When you show employees you’re willing to invest in their growth as people and professionals, that gesture goes a long way in keeping those employees satisfied and motivated to build their careers with you.

8. Health

Research shows that a healthy team makes a productive team. As an employer, with an office, you can play a significant role in your team’s performance by making sure the pantry is stocked with healthy foods throughout the day.
In many cases, the food you provide employees may be healthier than what they stock at home. And, commuting to an office usually involves more physical exercise than pulling on a pair of sweatpants in the morning to work from home. Whether it’s climbing the stairs out of the train station, walking to and from the office or taking frequent breaks to re-up on water and walk around the work space, office life isn’t without its health benefits.

9.Exposure to diversity

In every industry, exposure to different viewpoints, skill sets, levels of experience and personal histories (including race and gender) in the course of business is healthy. An office ensures that your team members are getting this exposure (assuming, of course, that you’re building a diverse team) in a collegial atmosphere.
Securing office space for your startup is by no means a light decision. It will represent one of your most significant expenses, and it typically requires a 3-to-5 year commitment. That can be a scary thought when you’re not entirely sure where your business is going to be in five years.
But you can always consult resources to help you determine your readiness for office space and determine what you need to know, to start looking.
What’s more, finding a home for your business can be a tremendous launching pad for your next phase of growth. Is it the right choice for you?
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5 Tips for Fast and Focused Meetings

Adapted from: Fast Company Magazine; Sam Harrison

If you slowly feel your soul draining and your mind turning to mush right now–and if you’re reading this on your smartphone–there’s a very good chance you’re currently sitting in on a truly unproductive meeting.

Rather than getting bogged down in any more overcrowded and underproductive business meetings, try implementing these five tips, and start refining those daily tests of endurance.

1. CUT THE NUMBERS

When too many people cram into a meeting room, solutions gravitate toward the lowest common denominator. As film director Darren Aronofsky puts it,“Tenmen in a room trying to come up with their favorite ice cream are going to agree on vanilla.”
“No innovation happens with 10 people in a room,” CEO of Kayak, Paul English once told the New York Times.“It’s too easy to be a critic and say why something won’t work.”

2. CHECK THE CLIMATE

Sometimes people arrive upbeat and updated on the meeting’s topic. Other times they’re clueless or downcast. By determining the mental climate as people enter, you can easily adjust time and content to fit needs and attitudes.

Use a white board or easel pad to display a four-quadrant chart with these labels: stormy, calm, clear, foggy. Before the meeting starts, have each participant add checkmarks to quadrants that reflect their understanding and outlook about the topic. If check marks cluster in stormy and/or foggy quadrants, you’ll need to add time for questions, explanations, and maybe pep talks. But if check marks cluster in calm and clear quadrants, surge ahead with new business.

3. WATCH THE CLOCK

Meetings expand to fill their allocated time, so structure your sessions to be fast and focused.
When surgeon Jon Lloyd wanted to reduce wound infections at a Pittsburg hospital, he held a series of 30-minute, small-group meetings with nurses, doctors, janitors, food workers, and patients, asking how they would solve the problem. As reported by author and physician Atul Gawande, the hospital lowered wound infection rates to zero, thanks to ideas from those rapid-fire meetings.
Keep time top of your mind. I once had a boss whose constant companion for meetings was an antique wind-up alarm clock. Its vintage tick-tocking loudly prompted us to summarize points and shortcut discussions. We typically covered lots of ground in record time–and I don’t recall anybody ever complaining about meetings ending too soon.

4. START WITH STUDY HALL

Meetings at Amazon sometime start with“studyhall.” Everybody silently reads a summary from the meeting’s leader or presenter before discussions take place.
These study halls enhance and accelerate meetings. Since presenters must put thoughts on paper, they carefully think through what they want to communicate. And by reading without interruptions and digressions, people rapidly absorb content so discussion afterwards takes place at a higher level.

5. ESCHEW A COZY ATMOSPHERE

Unless you relish rambling, drawn-out meetings, replace cushy, tranquilizing chairs. The Amsterdam communications firm Kessels Kramer furnishes one of its meeting rooms with a picnic table. This informal, intimate seating triggers rousing discussions–but after 45 minutes, backs start aching and people eagerly wrap up and move out.
Another time-saving tactic is to get folks on their feet. When meetings I facilitate start droning on, I’ll often call for a 10-minute break–just long enough to haul away all chairs. Creative energy goes up and soliloquies go down when everybody stands throughout a meeting.

3 Benefits of Innovative Office Design

Adapted from: forbes.com

So let’s consider the “future of work.” According to Gallup’s 2014 State of the Global Workplace report, 51% of workers said they weren’t engaged with 17% saying they were actively disengaged.

So what can improve these dismal stats and increase productivity and workplace happiness?
The answer is simply office design. With the way we work changing, where we work needs to keep up.

1. Effective use of space

By having access to natural light, collaborative spaces, and private meeting rooms, you’ll increase employee satisfaction and productivity. People will feel free to move around and won’t feel tied to their desks, creating more opportunities for creative collaboration.

2. Increase in Productivity

By having workplaces that are beautiful and interesting, employees become more productive. Investing in the ambiance of your office will change the overall mood. People will look forward to coming to work instead of counting down the minutes to freedom.

3. Urge for More Collaboration

Innovative workplaces shake things up. They smash glass ceilings and break the mold of what is expected. As a result, employees in this environment adapt the same attitude. They are more creative, and people are coming together instead of working in silos to solve problems.

Host Offsite Meetings at Remote Office Spaces From WorkSocial

It’s time for another meeting with your staff, and you want to be sure that you’re choosing the most effective space possible. Whether you’re a large business or a small one, sometimes that means taking your meetings offsite in order to increase their effectiveness. If you’ve been wondering about the benefits of offsite meetings, we here at WorkSocial can guarantee you’ll see their positives immediately.

How WorkSocial and Offsite Meetings Can Benefit Your Business:

Reason #1: Offsite Meetings Create Variety

Chances are, your employees start groaning the moment they walk into your conference room. Not only that, but in many cases, their brains may immediately turn off, leaving them disinterested in whatever else is going on in the room. They may retain little of what goes on in the meeting–and they certainly won’t be in the right mindset to give it their personal best!
The variety of remote office spaces from WorkSocial, on the other hand, can spice things up and lead to more productive employees who are better able to focus on the issue at hand. You’ll also find that hosting offsite meetings frees you up to expand your creative efforts so that you’re able to do things differently during the meeting and increase your employees’ response.

Reason #2: Offsite Meetings Have More Significance

When you have your meeting in the same place every time, every meeting takes on the same level of significance. Employees may not even know whether or not they genuinely need to attend a meeting, much less whether or not the content is going to be important!
By moving the meeting offsite to one of WorkSocial’s remote office spaces, you show your employees that this one matters. They’re able to see that you have invested time and effort in the content of the meeting–and that means that they need to be ready to show up, get involved, and participate in the meeting.

Reason #3: Remote Office Spaces Allow For Better Connection

Your employees do a great job of connecting with one another within the confines of your office–or do they? Effective teams feel a connection to one another that goes beyond the four walls of your office. Simple staff field trips can go a long way toward increasing the connection the members of your staff feel toward one another. Taking your trip the extra mile and holding your meetings offsite can increase that sense of connection.
When you have specific members of your company coming to remote office spaces for an offsite meeting, it increases their bond with one another and increases their ability to interact when they return to the office setting. this, in turn, boosts both morale and productivity. As an added bonus, offsite meetings decrease the potential for interruptions from individuals who aren’t involved in the meeting, which means that you’ll be able to connect with the issue at hand and focus more effectively.

Reason #4: Growth Occurs at Offsite Meetings

Has your company expanded faster than your conference room can keep up? Chances are, there will be a point in your company’s growth cycle when you need to bring more people together than you’re able to easily put into a single meeting room. Instead of getting stuck cramming people into your room or holding more than on meeting to convey the same information, bring your entire team together in a remote office space from WorkSocial. Not only is it easier to maneuver when you have extra space, you’ll find that you’re better able to schedule meetings when you’re dealing with an off-site venue.


At WorkSocial, we provide remote office spaces that can include anywhere from 4-40 individuals, giving you plenty of freedom to hold the meetings you need in a space that will work more effectively for your company. If you’re ready to schedule your next offsite meetings at one of our locations, contact us today.

Support Your Teams With a Remote Office at WorkSocial


 

Four Reasons Your Business Should Hold Offsite Meetings

What Causes Monotony in Meetings?

The evidence is clear: nothing kills a meeting quite like monotony. According to Business News Daily, the number one offender is repetition, a special brand of monotony in which the person who has the floor gets lost in his or her own thoughts, repeating and rambling unchecked.
Repetitious, unprepared speakers are not the only aspects that contribute to a monotonous meeting, of course. Sometimes location plays a part. Without a change of venue, the mind can easily fall into unbreakable patterns that can severely cripple creativity.
That’s why nearly two-thirds of meeting planners say that meetings held outside the office are more productive! Let’s explore why.

Four Reasons to Hold Your Meetings Offsite

Offsite Meetings Create Variety

While holding meetings back at the office is always an option, there are three good reasons to consider a change of pace for your next training program or team-building event.
First, there’s ample evidence that occasionally changing work-spaces can boost creative thinking. We see this concept play out especially well for freelancers and other professionals whose ability to complete their work is not tied to a particular location. Writers, software designers, musicians, and others will work from a remote location – a coffee shop one day, a sidewalk cafe the next, etc.
They find that switching up locations often helps them achieve more. Since people respond differently to different environments, the freedom to move around helps them find their creative sweet spot.

“The freedom to explore multiple offices can also afford workers the opportunity to discover which environment they feel most at home in–whether that be a fancy, bustling space near Times Square or a shabby-chic office in Brooklyn” (Quartz).

Shuttling your entire staff around on a daily or weekly basis is not feasible; however, occasionally hosting offsite meetings in a new space can prove beneficial. Members of your team may respond to new environments in creative and surprising ways. The best way to test this hypothesis is to get your team out of its rut and hold your next meeting at a remote location.

Help Employees Understand the Meeting’s Significance

Another reason to consider hosting your meeting offsite is to cut down on possible distractions and to help your team understand the significance of the matter at hand.
When you are back in your daily work environment, your mind naturally turns to pressing tasks and daily operations. It’s easy to consider slipping out of the meeting to check something back at your desk or to send a quick e-mail. Though seemingly small distractions, these little tasks are of special concern if your meeting focuses on forward-looking goals and long-range planning because your day-to-day environment can be difficult to set aside in order to focus on tomorrow’s opportunities.
In a remote location, however, the mind can detach from daily cares and look toward the future.

A Remote Location for Meetings Allows for Deeper Connections

The third reason to consider hosting meetings offsite is that doing so will fully free you to run your meeting and make deeper connections – both with your team and with the ideas you’re hoping to engage.
After all, if you host your meeting or conference yourself, you must attend to practical details, such as set-up, clean-up, and catering. You will need to arrive early and stay late. These tasks, while not arduous, will nevertheless split your focus. When you host offsite meetings, however, all you need to focus on is your team and its goals. That means all you have to do is show up and crush it.
Everything else is taken care of for you.

Offsite Meetings Are Perfect for Growing Companies

Perhaps you’ve already outgrown your current meeting space. Perhaps you’re looking to do so in the near future. Either way, we can help. We’re here to provide both for those who have already outgrown their current situations and for those who wish to foster such growth.
Either way, we’re here for you.

WorkSocial Can Help!

As hosts of the largest conference space in Jersey City, New Jersey, we are proud to support your business or industry with our premium training facilities. Capable of hosting groups anywhere from four people to forty, we are more than ready to host your next event. Our rooms are wired for advanced technologies, and we have catering options available as well.
All you have to do is show up. 
If you have questions about our services, or if you would like to chat with us about partnering for your next offsite training program at a remote location, please feel free to contact us at any time.
We look forward to serving you.

5 Ways WorkSocial’s Collaborative Workspace Helps People Uncover Their Greatness

CoWorking Spaces and Sharing Collective Ideas in a Work Environment

Your company has perhaps had to face some challenging facts recently: You need some fresh ideas, but don’t know where to turn to bring new perspectives. It’s certainly easy to become complacent when you’re so used to doing things the same for years. This is a big problem for a lot of companies who end up going into automatic pilot.
Forbes reported on the alarming nature of this a few years ago with two startling phrases:

“Leadership is in danger; Complacency is becoming the new normal.”

You simply can’t let this come about, even if it sneaks in under the radar for your employees. A solution might mean looking into a popular new concept: co-working spaces!
If you’re new to such a network, we can help at WorkSocial.

Getting Away from the Crutch of Work From Home

One thing perhaps feeding the lack of fresh ideas above is you’re allowing yourself or employees to work from home. While this can work for many to think more originally, it’s still going to mean one train of thought rather than from outsiders.
Also, it’s often noted that work from home still has too many temptations and distractions. It’s hard for someone to get disciplined on critical thinking if they have too many distractions from social media, TV, or countless other media options.
So what are the real benefits of joining a co-working space? It’s going to help you or an employee change your own perspectives on work value.

Gaining Insight From a Co-Working Network and an Array of Experts

Think of a co-working network like the best intellectual drinking establishment. While you likely won’t sip cocktails together, you’ll at least be congregating in one collective place where you can gain insights from members making up numerous companies.
These members are going to have hundreds of years of collective experience! They’ll have just as many ventures or projects on their resumes! While you’ll have a mix of newer business experts and older, all of their opinions are going to matter when discussed as a group.
Much like a business conference, where you discuss the latest trends, a co-working network is your specialized group to turn to when you’re truly stuck on an original idea.

Collaborating Together on Projects

Once you meet, it’s not just a one-shot meeting and then breaking up. Co-working means an ongoing business relationship, as in working on one project together. Bringing these outsiders into your own project is going to mean superior networking like you can’t find anywhere else.
Now you can finally breathe new life into your company thanks to contributions from those who’ve seen it all. It could take just one idea from these co-workers to change your project into something beyond your initial expectations.
To make this collaboration work well, you’re going to need a lot of good digital tools to keep you continually communicated.

Entrepreneurs Benefit the Most From Co-Working Spaces

As The Balance notes, co-working spaces are best for entrepreneurs who need expertise from people already in the trenches on how to get a good idea going.
Since this may involve a freelance schedule, it opens a more flexible schedule to work in these co-working networks.
Millennials are a big part of this universe as more of them become entrepreneurs and take on self-employed careers.

How Fast Are Co-Working Spaces Growing?

According to Dropbox, the co-working market grew at a high rate up through 2017. Last year, there were 13,800 networks worldwide and 1,180,000 members globally.


At WorkSocial, we can help you join in and finally find a way for you to get away from complacency. With our co-working spaces, you can gain valuable insights from others your own employees couldn’t achieve to maintain your company mission.
Contact us to learn more about our business that also includes virtual offices, conference rooms, and training venues.

5 Ways WorkSocial’s Collaborative Workspace Helps People Uncover Their Greatness


 

Why Business Owners Should Start Conducting Training at a Training Venue

Every successful business has implemented conducting training within their organization (training venue) to ensure that everyone aligns with the business’s vision for increased success. In fact, companies in the US spent more than 70 billion in learning and development in 2016!
Training has become more and more versatile over the years, essentially yielding to the needs of every business. E-learning courses, mobile apps, and instructional videos are just some of the popular platforms used to train employees in 2017. However, in-person, instructor-led training held in a training venue is perhaps the most valuable and effective for businesses who seek solid results.

Benefits of Having a Training Venue for Your Business

Training at a Training Venue is More Hands-On:

While e-learning, mobile apps, and videos are all excellent ways to receive training, some information is just too dense and complex for individuals to retain. Conducting training at a training venue offers a hands-on experience that helps to develop your employees’ strengths. Additionally, if your business has a lot of employees, it is much easier to monitor their progress with live training.

Employees Can Ask Questions:

The whole purpose of providing training for your employees is so that they can develop in their role. Conducting training at a training venue gives employees the opportunity to get clarification on aspects of the training they may be confused about as well as get a better understanding of their role. Ultimately, this strengthens the line of communication and creates employees that are confident in the job they are assigned, which results in a business ready for success.

Trainers Have The Opportunity to Modify:

One of the greatest benefits of holding training at a venue is that it is easily adaptable based on the audience, unlike online training. Conducting training at a venue gives the trainer the opportunity to modify the teaching based on the learning style of the employees. Essentially, this adds real value to the training experience. Training costs money and time, and you certainly don’t want to spend money and waste time on training that leaves no effect on your employees. In-person training ensures that your employees can get a full training experience.

Improved Interaction: 

In order for material to be retained, employees must be fully engaged. With that said, holding training at a venue offers the best chance for engagement. This is because individuals can collaborate on ideas, perform group exercises, and learn from each other. Naturally, being in a classroom setting is going to be interactive because employees have to physically get involved.

Set The Tone for Your Business:

Ultimately, a training venue sets the tone for your business. It shows your commitment to your organization and your desire to have a business that is exceptional. Additionally, having a training venue shows your employees that you care and are committed to their growth by providing them with training that adds value. Moreover, a training venue creates a new atmosphere in contrast to the regular work environment that can inspire employees, which can lead to employees that are committed to the business long-term.

Training Venues Are Flexible to Your Needs:

Another excellent aspect of training venues is that they come in a variety of sizes to fit the needs of your business. Whether your employees need to brush-up on their current skills or your employees are learning something completely new, there is a training venue that can adhere to your spatial needs.
Essentially, training venues are the perfect way to provide your employees with valuable training that will help them continue to align with your business’s brand. Conducting training at a venue offers an array of benefits that makes it worth the investment. Employees can ask questions, training can be modified to meet the needs of your team, and training is interactive and engaging to help employees retain material.
At WorkSocial, we are a leader in the shared office space industry. If your business needs a training venue for your employees, contact us and we’ll be happy to help you find a venue that meets your needs.
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