Perfect Training or Meeting for Your Company [5 Planning Tips]

No one wants a training event or meeting to go better than you—the person who is planning it. But if you’re a leader of a member organization such as an association or a nonprofit, chances are that you’re an expert in your particular field—but not necessarily in the specific area of training event planning and management.

Whether this description fits you, or you’re just looking to improve your organization’s training program implementation, here are five tips that you execute a successful event or meeting:

1. Keep the Training Class Size Small

While it may be cost-effective to pack hundreds of people into a room at one time, studies show that an optimal learning environment breaks up students into smaller groups for more personalized sessions. Smaller class sizes are more conducive to learning, with learning experts recommending between 15 and 20 people for the ideal learning experience.
Of course, it’s not always practical to limit training events to small groups, especially with a high demand speaker or if you’re working on a short planning timeline, but it is important to find ways to make the training feel more intimate in some way. Some instructors encourage people to text in questions mid-presentation for the trainer to address or employ gaming to keep the class engaged. Small group interaction has also become common for testing material in a closed environment. But if your training must be a large event, it’s best to find a way to make at least a portion of it small.

2. Emphasize Interactivity for Better Knowledge Retention

A training event should be interactive. According to the Association for Talent Development, people remember only 20% of what they hear, but they will retain 90% of what they do, which means that learners will respond better to less lecture and more application and hands-on learning.
Four Learners Laptops Diverse
Plan time for participants to practice the material or knowledge on their own or with the group. This can come in the form of role-playing, discussion questions, or tactile exercises—depending on the subject of the training. Get creative with participation and the learners will remember the material better, remember you for the unique exercise, and recall the training as a positive experience.

3. Select the Ideal Training Center

A venue can make or break a training event. An ideal training venue will support the needs of the event, spatially, technologically and logistically. When choosing a training space, make sure there is technical support or special accommodations if needed. Work with a training delivery firm that will help you contain costs while providing the best service.
What does your choice of training venue tell your learners? Read our post, “Why a Training Venue Matters”

4. Schedule Break Times

Time spent resting is just as important as time spent learning. After hours of training, the students—and trainer—will be ready for a break. Scheduling frequent breaks helps refresh learners, give them time to catch up on texts or e-mails and provides necessary personal time to learners.
Breaks can also be a good way to organize information. Place them between learning modules and participants will receive the information better and retain it.
Providing snacks during training can also be useful in reducing distractions from an empty stomach.

5. Hire a Qualified Instructor

An interactive and exciting instructor will naturally lead to an interactive and exciting training. Choosing the right trainer is key to successful knowledge transfer and a positive learning experience. The instructor should be a subject matter expert. Their perspective should be new, innovative and relevant to the learners’ perspective.
Expertise must also be matched with communication skills. A good trainer is able to express dynamic ideas and complex information in an accessible way. Experience in the subject matter should be matched by experience in teaching, both in a public forum and one-on-one. The trainer is the person that the participants are coming to see, so he or she should be knowledgeable and charismatic enough to justify the event.
You have put in a lot of time in planning this event and nobody wants it to go better than you do. Keep these 5 tips in mind in order to create a positive learning experience.

Why Business Owners Should Start Conducting Training at a Training Venue

Every successful business has implemented conducting training within their organization (training venue) to ensure that everyone aligns with the business’s vision for increased success. In fact, companies in the US spent more than 70 billion in learning and development in 2016!
Training has become more and more versatile over the years, essentially yielding to the needs of every business. E-learning courses, mobile apps, and instructional videos are just some of the popular platforms used to train employees in 2017. However, in-person, instructor-led training held in a training venue is perhaps the most valuable and effective for businesses who seek solid results.

Benefits of Having a Training Venue for Your Business

Training at a Training Venue is More Hands-On:

While e-learning, mobile apps, and videos are all excellent ways to receive training, some information is just too dense and complex for individuals to retain. Conducting training at a training venue offers a hands-on experience that helps to develop your employees’ strengths. Additionally, if your business has a lot of employees, it is much easier to monitor their progress with live training.

Employees Can Ask Questions:

The whole purpose of providing training for your employees is so that they can develop in their role. Conducting training at a training venue gives employees the opportunity to get clarification on aspects of the training they may be confused about as well as get a better understanding of their role. Ultimately, this strengthens the line of communication and creates employees that are confident in the job they are assigned, which results in a business ready for success.

Trainers Have The Opportunity to Modify:

One of the greatest benefits of holding training at a venue is that it is easily adaptable based on the audience, unlike online training. Conducting training at a venue gives the trainer the opportunity to modify the teaching based on the learning style of the employees. Essentially, this adds real value to the training experience. Training costs money and time, and you certainly don’t want to spend money and waste time on training that leaves no effect on your employees. In-person training ensures that your employees can get a full training experience.

Improved Interaction: 

In order for material to be retained, employees must be fully engaged. With that said, holding training at a venue offers the best chance for engagement. This is because individuals can collaborate on ideas, perform group exercises, and learn from each other. Naturally, being in a classroom setting is going to be interactive because employees have to physically get involved.

Set The Tone for Your Business:

Ultimately, a training venue sets the tone for your business. It shows your commitment to your organization and your desire to have a business that is exceptional. Additionally, having a training venue shows your employees that you care and are committed to their growth by providing them with training that adds value. Moreover, a training venue creates a new atmosphere in contrast to the regular work environment that can inspire employees, which can lead to employees that are committed to the business long-term.

Training Venues Are Flexible to Your Needs:

Another excellent aspect of training venues is that they come in a variety of sizes to fit the needs of your business. Whether your employees need to brush-up on their current skills or your employees are learning something completely new, there is a training venue that can adhere to your spatial needs.
Essentially, training venues are the perfect way to provide your employees with valuable training that will help them continue to align with your business’s brand. Conducting training at a venue offers an array of benefits that makes it worth the investment. Employees can ask questions, training can be modified to meet the needs of your team, and training is interactive and engaging to help employees retain material.
At WorkSocial, we are a leader in the shared office space industry. If your business needs a training venue for your employees, contact us and we’ll be happy to help you find a venue that meets your needs.


Why It’s Crucial to Send Frontline Employees to an External Training Venue

Why should companies like yours choose an external training venue nearby to train their frontline employees and give them new skills?

Did you know that frontline employees are the ones who could benefit the most from training opportunities? A recent article in HR Today quoted Gas South’s HR director Secret Holland:

“I think many people overlook the importance of that hourly frontline employee. We’ll spend $25,000 to pay a headhunter fee to hire a top-level executive, but how much do we spend on customer care employees? They’re the ones who interact with our customers every day, all day.”

From the Front Line to the Bottom Line

When you think about it, the workers on your front line need training to keep up with consumer demands, and it wouldn’t be expensive to give them a day away from the office at a nearby venue. This would be a good time for other employees to give them a break. Or, you could pay them to attend training on a Saturday!
Employers of all sizes should provide professional learning and development opportunities for frontline employees so they can continuously improve. If employees stay in their cubicles or offices or at the reception desk throughout the year and perform tasks alone, they don’t get to interact with others. They don’t get exposed to new ideas unless they read current trends and network outside of their workplace. They only get ideas from their immediate co-workers, and it’s always on the fly.
We believe that employers can go one step further and provide an outside training venue for teams and individuals. A venue where regular training programs will be offered can be within driving distance, which means there is only the potential cost of gas and meals. Employees who like the training venue that you choose will enjoy going there again for future programs.

Consider an External Training Venue

According to WorkSocial’s marketing director,

“We’ve had so many clients come to our venue for the first time whereupon their employees felt so comfortable and begged to come back. Their training director booked us again a few months later just to keep their people happy.”

We like the energy that choosing WorkSocial’s environment creates for our client organizations. We want employers to think about why a local training doesn’t need to be inside the current office setting. Employees need time away from their daily tasks, so get them out of the office and networking in a neutral environment. It’s essential that your employees are happy!
For example, if your budget doesn’t allow for taking the whole team to a convention, create your own program in our local venue. Use your budget for renting the space and hiring trainers and speakers. It’s easy to photocopy all materials your employees will need at the office and all you need to do is bring pencils, sticky notes, and highlighters on training day! Use the digital equipment in our building to display all training content. Plan fun activities for teambuilding and supply food for breaks and lunches. Employees can escape to a local training venue while your business saves the travel costs associated with regional or national conferences!

Encourage Frontline Employees to Exchange New Ideas

External training venues provide the perfect space for workers to interact in new ways. They don’t have customers calling them and they are encouraged not to check their work queues or email inboxes. If you bring in outside people, for example, employees may begin to share problems, issues, and ideas that they might have held back at the office. What’s crucial is that employees don’t need their devices to feel engaged. Give them incentives to truly interact with trainers and training content. They love to get candy and promotional items and to participate in prize giveaways throughout training events.
At WorkSocial, we have tremendous ideas for making your team comfortable in an external training venue without having to sacrifice any conveniences you provide in the workplace. With some planning and a limited budget, your organization can plan a great training event, especially when you want to focus on front-line employees. Because they are the first to handle angry customers, they deserve a quality program in a different space.
Please contact our booking expert today, and we’ll see if we can host the event that you have in mind!

Jersey City Training Room Rental | WorkSocial

Thinking About Holding a Training at a Hotel? WorkSocial will help you with this world changing option.

Many seminars, training sessions, and conferences in New York City and surrounding areas are often held in hotels, simply because large hotels are some of the only buildings with the capabilities of seating both small and large groups of people. So, of course, they seem like the perfect place for any training event, especially when there is an apparent shortage of adequate training rooms. And in a city as diverse and opportunistic as Manhattan, it also seems that the chances of filling the room and garnering a strong ROI are very good.
Unfortunately, if you’ve ever tried to book a hotel room or conference room in another building, you’ve probably found they aren’t as ideal as you previously thought.

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Drawbacks of Hotels and Conference Rooms for Training Purposes

For starters, hotels can be extremely expensive, especially in NYC. Don’t be surprised to be paying fees of about $5,000 just for booking the space, which must be paid even you don’t fill every seat. And any and all amenities are extra expenses on top of that.
But even if the money isn’t an issue, hotel rooms simply aren’t set up for training classes. Renting AV equipment and other necessary items for proper training and instruction can cost you thousands more, and then there is the issue of getting it all to work when hotel staff is often not sufficiently trained to handle your needs in an efficient manner.
The other option, conference rooms, are of course less expensive, but also typically very small, with an average seating size of only about 20 people. These small rooms are also not very conducive to learning because they are set up for conferences, not training, and are just not practical if you’ve got larger groups of people to train.

So Where Is One to Go for a Training Room That Actually Works?

In New York and New Jersey, many businesses have found salvation in the form of specialized training rooms offered by WorkSocial, a coworking community that not only provides training rooms that can seat anywhere from 8-38 but experienced trainers as well. Many businesses choose WorkSocial’s training rooms because they are low-cost and low-maintenance–they can be booked by the day or by the week, and you don’t have to worry about all the logistics involved in using hotels or conference rooms in other establishments.
Additionally, the training rooms are all close to public transport, making it easy for attendees to come from all across New Jersey and New York City with ease.

Training Rooms and Trainers for Different Learning Styles

Another advantage of using WorkSocial for training purposes is the availability of experienced trainers that can teach according to the different learning styles: visual, auditory, or kinesthetic.
Knowing how best to train different groups of people who may be more conducive to one type of learning style over another makes your training ever more effective, ensuring that students learn and retain the information presented to them.
WorkSocial will provide end-to-end solutions for different training requirements for both the presenter and the attendees. To learn more about these high-end training rooms solutions help to establish an optimal learning environment, contact WorkSocial today. It is an optimal choice for training companies, training coaches and private companies in a variety of industries to use for their training purposes.


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Jersey City Training Room Rental | WorkSocial

The University Training Room: May Be

There are literally thousands of different venues competing to host your training, so how do you know which one is the best match. While this is not a comprehensive list, here are some of the strengths and weaknesses of different types of training venues, that can help you decide which is best for your training event.
The Strengths: Because universities are created for education, they are intended to be used for learning. Meeting rooms, classrooms, and, on occasion, computer labs can be found for rent.
Generally speaking, they also tend to be rather cost-efficient. In the eyes of the university, they have the space, so if it’s not being used, why not bring in extra revenue?
The Weaknesses: Universities are designed for education, but specifically for the education of on-campus tuition-paying students. The cross-over to professional training misses the mark in a few key areas.

  • Universities can be complicated campuses. Finding the building named after a famous alumni is often easier for students than for professional trainees, and the bigger the campus, the bigger the maze.
  • Unless you strike a deal with the school cafeteria, catering can be difficult to arrange. Lecture halls don’t exactly lend themselves to snack bars and catering set-ups. This will obviously differ depending on the university, but the buildings are generally not built with that in mind.
  • Universities also don’t offer much in the way of support, especially technical. A university campus comes with a long list of technical support needs, and the training session outside of University control doesn’t land on the top of that list. It is rare to find any technical support whatsoever from this venue.
  • The biggest weakness with universities comes in the form of class offering difficulties. For many universities, a professional training hosted on campus cannot compete with any class that currently exists on-campus. That means your training can’t resemble any class from any major in the school’s curriculum. You might have to cut class before even starting.

The Bottom Line: Universities can be good for no-tech, casual meetings, especially for only a portion of the day. For more complex trainings, work with a provider who can ensure that you have everything you need for a successful training event.

The Hotel Training Venue: NEVER

Hotels are often popular venues for business meetings or company events, so many corporate trainers will seek out hotels on habit. But is that knee-jerk reaction justified?
training room for rent jersey city
The Strengths: Hotels tend to be great for those traveling for training events. Beginning the day with a session in a conference room, spending the evening at the attached restaurant, and ending with everyone simply going upstairs to their own rooms can make hotels the convenient location for training. Hotels are also more likely to have larger spaces to host bigger training events and meetings.
The Weaknesses: The majority of weaknesses with hotels as training venues stem from the cost. While the initial quote may not be frightening, it’s important to remember that this is merely the starting point. That number can quickly rise. For example:

  • Service fees. It’s not uncommon for hotels to require you to use their technicians to plug in speakers; their employees to move boxes; or their chef to serve dinner. Each and every service is adding another line to the bill, which may not resemble that initial quote.
  • Audio-Visual is often listed as “available”, but in actuality it’s being outsourced to another company. Any time an additional company is brought in, you’re adding another profit margin to your bill.
  • Technical support is often hit or miss as well. Almost every event planner has a horror story of their technical elements not working like they did somewhere else—or even dropping out in the middle of an event with no nearby technical support to assist them. Hotels can have technical support staff, but they tend to be more order-fillers than active assistance. They might plug it in, but it doesn’t start, there’s no guarantee they’ll know how to fix it.

The Bottom Line: If the hotel is the venue that you need, don’t go it alone. Work with someone else who has already negotiated rates for amenities and support. This venue can be a convenient one, especially when you have a partner to guide your way through the booking process.

Temporary Office Space: Okay

Temporary office space is designed for companies to rent out as needed. It is often used as transitional space or overflow for companies, but can it also be used for corporate training programs?

The Strengths: Rented office space is largely cost efficient. Because it’s designed with a “however-much-you-need-for-however-long-you-need-it” mentality, you will likely find a decent hourly rate for a suitable size that will fulfill your requirements to complete the training. Weekends, evenings, or regular work hours—these facilities will tend to price exactly what you need and not a minute more, allowing you to maintain a reasonable budget.
The Weaknesses: You are likely getting the bare basics of renting space—a certain square footage of space for a particular length of time, nothing more.

  • These rented office spaces give you empty space, which leaves a lot for you to fill. As a result, any AV requirements, snacks or catering, technical support, or printed materials are squarely on your shoulders to manage.
  • Your room will have to be laid out appropriately for a “classroom” or “pods” layout, dependent on your needs, and most of these companies won’t do that for you.
  • These temporary rental spaces are not designed for learning. Your break area will be the same as your learning, allowing the two to blend together.

The Bottom Line: To rent office space is to purchase a blank space for a little while. This can work very well for temporary office spaces, but it’s really not conducive to professional training. If this is absolutely the place you need, bring in an extra pair of hands to ensure that everything needed for a successful training is present on-site. 

Dedicated Training Facility: Yes!!

These facilities are not repurposed learning spaces or add-ons to another service, but facilities whose primary service is offering training space.

WorkSocial Training Room Jersey CIty
The Strengths: By and large, training facilities do everything you need them to do. They have space for training, built-in audio-visual, experienced onsite technical support, and designated break areas.
They have computer labs that they manage, snack bars that they stock, and training space that they upkeep. It’s difficult to find spaces that are more prepared for you than this. The whole facility is structured around the idea that all you have to do is show up and teach. There might be a extra charges for dedicated bandwidth or catering, but these facilities have excellent reputations for offering straightforward rates without hidden service fees.
The Weaknesses: These facilities may be simple and easy, but they’re not quite perfect.

  • You’re often locked into their contracts, especially when it comes to catering. They may have a wide selection from their catering vendor, but their contracts will likely mean you can’t bring in your own catering platters to serve your students.
  • These facilities may not be as large as hotel spaces or the lecture halls of universities. For the most part, these facilities cap off potential attendance at around 30 learners.
  • These facilities can also come with limitations on the evenings or weekends. They tend to operate for full weekdays at a time.

The Bottom Line: Training facilities are designed to be easy and accessible—the ultimate show-up-and-teach venues. They have a proven model of training, which may limit class sizes or focus your catering options, but they provide a simplified option that works well for many training events.

When searching for a place to host your training, the sheer number of options and the weight of the different features can be a little overwhelming.
Fortunately, you don’t have to decide alone. As a training solution provider, MicroTek has access to all the above venues—and those that don’t fit into this list. Give us a call and let us talk you through which training venue would be best for your training event.
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